GR8 Global is a firm forged by an affinity of top 100 accounting firms in the United States with the objective of coming together and redefining the workplace while providing additional value to our partners. We believe that there is a huge pool of talent outside of the US. Our mission is to bring together the best talent and match them with excellent work opportunities based on their core competencies, skill sets, and overall experience and exposure in the different areas of audit, accounting, and similar financial-related areas. We prioritize creating a positive and inclusive workplace culture where all talents are valued and developed.

The Resource Management Coordinator will provide proactive and detail-oriented workflow within Practice Operations supporting our Audit & Assurance (A&A), Client Advisory & Accounting Services (CAAS) and Tax practices. As a critical point of contact for staff scheduling and project assignments, the Coordinator will play a key role in optimizing resource allocation to align with both business requirements and individual staff career aspirations.

• Resource Deployment: Efficiently allocate resources by providing stakeholders with insights into available capacity and competencies, helping to resolve any resource conflicts that arise.
• Scheduling Coordination: Lead departmental meetings focused on understanding and addressing resource demands, resolving conflicts, and managing additional scheduling concerns as they arise.
• Resource Monitoring: Monitor the assignment status of resources, adjusting workload as appropriate to manage over- or underutilization of staff members.
• Assignment Transition: Seamlessly coordinate the transition of resources for employees on leave or departing from the firm.
• Forecasting and Tracking: Use state-of-the-art tools and reporting systems to forecast staffing needs, track actual versus planned utilization, and oversee overall headcount.
• Scheduling Analysis: Regularly analyze staff schedules and availability to ensure the most effective resource distribution.
• Reporting: Interpret various reports to identify discrepancies in expected and actual utilization and pinpoint areas with potential for billing improvements.
• Relationship Building: Cultivate and maintain positive relationships with both management and staff, underpinning resourcing strategies while keeping the firm’s skills matrix up to date.

• Project Involvement: Engage in special projects as tasked by the Resource Management Supervisor or Manager.

• Utilization Review: Partner with the Resource Management Supervisor or Manager to critically assess staff utilization rates and headcounts, identifying and recommending efficiency-boosting initiatives.
• Performance Monitoring: Keep lines of communication open with department leaders regarding project performance and relay relevant updates to the Practice Operations leader.
• Project Involvement: Engage in special projects as tasked by the Resource Management Supervisor or Manager.

New Hire Onboarding:
• Training Coordination: Work closely with the firm’s HR department to coordinate scheduling for new hires, training sessions, performance assessments, and other HR-related activities.
• New Employee Onboarding: Onboard new employees, informing them of scheduling operations and the firm’s scheduling policies.
• CPE Onboarding: Help coordinate new hire assignments designed for training and preparation.

CPE:
• Department Compliance: Assist with bi-monthly evaluations for license and yellow book compliance.
• Individual Learning Plans: Assist with meeting goals and obtaining next level readiness as assigned by Supervisor or Manager.
• Event Coordination: Develop and schedule CPE days, lunch-and-learns, drop-in labs for continuing education opportunities.
• Issue Certificates of Completion.

KNOWLEDGE AND SKILLS
• Familiarity with public accounting practices is a strong plus.
• Exceptional time management, prioritization, and analytical thinking abilities.
• Excellent client service skills, with a high level of adaptability and efficiency in managing changes.
• Confidence in engaging with employees at all levels, including senior partners.
• Proficiency in software applications such as Outlook, Excel, and Word; knowledge of resourcing software is desirable.

QUALIFICATIONS
• Bachelor's degree or substantial related work experience.
• Minimum 2-3 years of experience in a professional service setting with project management or HR, or 1-2 years in resource planning/coordination.

WFH TECHNICAL REQUIREMENTS:

• Minimum Internet Speed: 50-100 Mbps

• Dedicated Home Office Area: Private, quiet workspace

• Business Continuity Plan: Power and Internet Backup is a MUST